Empowerment Archives - Roman 3 Operations

Does Your Workplace Have a Culture of Complacency?

Don’t you just love order and predictability?

It is human nature to look for order and comfort. There is a sense of harmony in predictable environments that ultimately lead us to what we all strive for – Safety. Feeling safe is really the ultimate goal. It is the natural by-product that comes from meaningful relationships, financial security, and continuous employment.

As with anything, too much of a good thing can cause problems. Accordingly, the comfort that comes from a sense of safety has its dark side too. The inherent problem that comes from too much comfort and predictability is that we become acclimatized to it; we become dependent on it and will go to great lengths to keep it, even to our own detriment. As individuals, this dependence on comfort often manifests itself as complacency. We become complacent in our lives, stop pushing ourselves, and often abandon our ambitions in order to stay comfortable – don’t rock the boat. In addition to the individual dangers that come with complacency, there is a much greater threat – working in a culture of complacency.

From an organizational and business perspective, the dangers of a culture of complacency can erode the very foundation of an organization’s business plan, as well as ruin its employee base. In short, a culture of complacency can act as a cancer to an organization’s current and future success.

What does a Culture of Complacency look like?

There are many symptoms of complacency, and they can reveal themselves in many ways. In his book A Sense of Urgency, John Kotter (2008) explains three ways in which these symptoms can manifest themselves.

– Low overall performance standards, often in organizations that have fallen asleep with the same people in leadership positions for more than a decade with little turnover.

– A lack of sufficient performance feedback from external sources, such as not really listening to customer complaints to realize that the products do not meet the needs of the client.

– A kill-the-messenger-of-bad-news, low candor, low confrontation culture, often, found in family-owned businesses where influence does not go both ways.

A Forbes article titled: 10 Signs Your Employees Are Growing Complacent In Their Careers highlights some symptoms that look like:

– Employees stop asking questions

– People stop taking the initiative

– Everyone is playing it too safe

– No one is showing passion in their work

What is a Culture of Complacency?

The Elements of a Culture of Complacency can be summarized into 4 main components.

Comfortable and Traditional Methods

Phrases like: “This is how we have always done it” and “If it ain’t broke, don’t fix it” accurately summarize this element. People naturally default to the steps and processes that are familiar and routine because of the comfort that comes with them. There is also an unwillingness to break from tradition, an inherent fear of change, and a fear of failure that can cause an aggressive adherence to what is comfortable and familiar.

Rigid Thinking

In a Culture of Complacency there is often a lack of awareness of what is happening outside an individual’s normal environment, as well as a lack of outside perspective to the internal habits and practices of the organization. Naively looking at information, ideas, and opportunities as good or bad overlooks the inherent complexity of most situations. Rigidly looking at the extremes of things is a common symptom of a Culture of Complacency. If you only see things as black or white you miss the grey, which is where most of the world operates.

Finding the No

When approached with a new-found opportunity or new idea, many people’s first instinct is to find the quickest way to say no. This is one of the most prominent elements of a Culture of Complacency. When something outside the norm or comfortable flow is brought up there is a compulsion to find a way to delegitimize it or over complicate it, so that it fails. This is a problem-focused approach, where people put effort into finding problems and roadblocks to stop something that does not fit into their common practice. This is the opposite of a solution-focused approach, where individuals put effort into discovering solutions and adaptations in order to establish a way to make something work that is considered outside the common practice.

Unconfident and Low-Profile Leadership

Perhaps the most impactful element of a Culture of Complacency is unconfident and low-profile leadership that creates an expectation of mediocrity. In an environment where leadership is focused on a “don’t rock the boat” mentality it creates an environment where the other 3 elements of complacency are able to fester and grow. This type of leadership is most commonly a result of two major factors; apathy and inconsistency. When leaders do not inspire their teams and inspire in them a sense of confidence in their work, teams usually turn to safety in traditional and common practice. This is often the only way to survive. A leader’s job is to make their team feel safe; safe to ask questions, safe to bring new ideas, safe to take risks. Without this sense of safety (which we stated earlier is something we all strive for), a sense of complacency starts to grow in its place.

How to Identify a Culture of Complacency

The first thing for a person to consider when attempting to identify if they have a culture of complacency is to ask – do you spend your days trying to be busy, or do you spend you time trying to be better? Many people spend their entire career going into work every day, putting in a full day of work, and being very busy while they are at work. Nevertheless, they still live in a culture of complacency. Some of the questions for a person to ask in order to determine if they are in a Culture of Complacency include: Are you trying to be as busy as yesterday or better than yesterday? Is your goal to be in a predictable environment or a productive environment?

How to Combat a Culture of Complacency

When endeavoring to challenge a Culture of Complacency, it can be tackled on two fronts: Individual and Organizational. When attempting to challenge it on an individual level, people need to first embrace the paradox of finding comfort in being uncomfortable. Look for challenge and personal/professional growth as where comfort can be found. The excitement that comes with being better every day needs to be what sustains individuals rather than the predictability of the job itself. When attempting to challenge Culture of Complacency on an organizational level, the first step is to institute a cultural shift toward a Culture of Innovation. This needs to start with leadership and it needs to happen both top-down and bottom-up.

The Takeaway

A Culture of Complacency is a very complex and layered concept. Its impact extends beyond the productivity of an organization and affects workplace safety, customer satisfaction, employee turnover, governance, and more. The negative impact it has on virtually every aspect of the workplace can be the breaking point of any organization.

It is important to be reflective of both your situation and that of your organization and to understand the warning signs and effects that a Culture of Complacency has on your professional life. It is important to take the time to ask yourself “Are you looking to protect your predictability or protect your productivity?”. It is also important to recognize that discomfort, innovation, and a willingness to take risks are the beginnings of both evolution and progress.

Roman 3 is an advising and solutions firm that specializes in inspiring progressive action, creating a culture of innovation, and assisting organizations in implementing transformative change. We help you build capacity, collaborate, be progressive, and grow to your full potential. For more information on our services and support reach out to us at info@roman3.ca

Effective Management Employee Engagement Human Resources

Identifying the Fertile Soil for Strong Leadership

The impact of leadership

I think we’ve all seen and can easily identify poor leadership. I’m sure at one point all of us have experienced poor leadership, whether it was in our youth on a team or in a club, in our supervisors at work or in our government or communities. There are many examples of great teams, businesses and communities that falter or never meet their full potential because of poor leadership. This speaks to how crucial strong leadership is to success and development.

Most of us think of leadership as a top down hierarchy and something that is fixed by those in the higher positions. In most cases it’s true that leadership rests with those at the top. The impact and success of everyone involved is often dictated by the skill and competency of those chosen to lead. So a strong understanding of what constitutes leadership is important for both those chosen to lead and for those expected to follow leaders.

Let’s look at some famous quotes and see what we can pull from them to get perspective on good leadership.

“As we look ahead into the next century, Leaders will be those who empower others.”

– Bill Gates

Empowerment is this century’s leadership (that’s a common aphorism of mine, heavily borrowed from Mr. Gates). This idea is meaningful in pretty much every situation, from employers empowering their employees to be the best at their positions, government empowering its citizens to thrive and improve their lives, or sports team captains empowering their teammates to go the extra mile. The need to consider empowerment as an essential component of leadership is increasingly becoming of critical importance.

“Leadership is not about being in charge. Leadership is about taking care of those in your charge.”

– Simon Sinek

This is a personal favorite of mine, especially when you’re talking about organizational leadership. In a company or organization, supporting and developing the skills of those you are required to lead is, in my opinion, the essence of good leadership. This idea aligns well with a leadership focus on empowerment. When you lead, you are committing to bringing everyone up together–not standing on the heads of those who follow you.

“Remember the difference between a boss and a leader; a boss says “Go!” a leader says “Let’s go!”

– E.M. Kelly

Collaboration and the ability to build strong relationships and partnerships are key elements in effective leadership. Whether those relationships are built internally or externally, leadership is about being a part of something greater than yourself and being able to inspire others to follow you. This brings me to another personal motto: Influence is greater than power. When you wield power, others are compelled to follow you; with influence, people choose to follow you.

A good leader takes a little more than their share of the blame, a little less than their share of the credit.”

– Arnold H. Glasow

Humility and integrity are other important foundations of leadership. This includes owning the mistakes and missteps and giving recognition for the efforts and talents of those with whom you’ve collaborated. In many ways, I believe this is generally a key missing piece in political leadership. Too often people are focused on self-preservation and keeping in the good graces of those who put them in their leadership roles and will too will often sacrifice their integrity to maintain their status.

Lead from the side

Another important element to consider is that leadership doesn’t have to only be top down. Leadership is not about a position– it is more about actions. In circumstances of poor, hierarchical leadership, the actions of those lower down in the hierarchy can introduce the qualities of supportive empowerment, collaboration, influence, humility, and integrity that can provide leadership from a peer or mentor level. This can be encouraged by modeling the qualities of good leadership with your co-workers and clients, and cultivating an environment of appreciation, transparency and support. Making room for leading from the side can create meaningful and lasting change and progress. Admittedly, it is an uphill battle to bring organizational change from the side or the middle, but the point is, leadership doesn’t have to only happen from the top down. There are often great leaders who empower and inspire others from the break room table, the next cubicle over or at the water cooler. If we all know what those qualities look like we can empower those who empower us.

Written by W. Coby Milne – Partner at Roman 3 Solutions Inc.

Effective Management Employee Engagement Improve Your Career Teamwork

Most Managers are Not Successful at Leading

Managing To Meet The Needs Of The Future

So, for years I have worked in workforce and talent development. I pride myself on innovative and progressive approaches to supporting the workforce, because I understand the true potential of having the right skills in the right place. Our world is shifting, and like or not it is because of the millennials that having conversations about not only what employers should expect from their employees, but also what employees should expect from their employers. It is incredibly important that employees be dedicated, hardworking, and ethical. This allows them to do the best job they can, whether or not someone is watching them. However, it is really up to the employers to create an environment that fosters that level of professionalism, and it allows for employees to feel valued when they do. Often when I speak to employers who have issues with turnover and who can’t retain top talent, they often state that they are frustrated by people leaving. My two most common questions are: “What are you doing to make them stay?” and “Are you aware that most people don’t leave their job, they leave their boss?”

On that note, let’s look at how we can create an environment that will promote professionalism and give our employees a reason to say.

Maximize The Talent You Have

According to a 2018 Harvard Business Review article, titled Why People Really Quit Their Jobs, people would leave when their job wasn’t enjoyable, their strengths weren’t being used, and they weren’t growing in their careers. Even when they enjoyed their boss, they still didn’t enjoy their job, but it is their boss who ultimately is responsible for what that job is like. The elements of enjoying what you do and growing in your career, are really about utilizing your skills. No matter what we do, we want to be able to spend most of our time doing what we are good at and ideally be appreciated for our skills. This needs to be a focal point when managing a team. Look to capitalize on the skills and talents of those in your charge, to get the most out of the investment that you have made into your hiring.

This can look different for different organizations, when you have a large employee base it needs to be done in broader strokes but is best done by being open to strategies like Job Carving. Job Carving is commonly defined as; the act of analyzing work duties performed in a given job and identifying specific tasks that might be assigned to an employee. This is most commonly used to intergrade people with disabilities but can be used for everyone. It is about adjusting scheduling, recombining duties, and generally taking a more fluid approach to creating job descriptions. In smaller organizations, you can inventory the skills and abilities of your existing staff team and look to adjust tasks and roles to take a more strengths-based approach to team dynamics. Both of these strategies, job carving and strength base teams, require a very strong and progressive HR approach and leaders skilled in change management, but can be a turning point for companies with workforce issues.

Lead Vs Manage

If you are going to create a culture to maximize your workforce, run an organization that people will bring their best to, and retain talent; then you need to understand how to lead, instead of just how to manage

Here are some places to start:

Employees are your ASSET

Old thinking has always been that employees are your biggest cost, your biggest risk, and sometimes, your biggest liability. This creates an adversarial perspective to managing staff. What owners, bosses, and managers need to understand is that the Human Capital of a business is the biggest investment and therefore the greatest priority to optimize.

Open communication flow

Old thinking about communications has been to focus on the top-down chain. You need to be fed information from your superiors who possess all of the access, insight, and required intel. But this shows a lack of respect or the professional judgment of your employees, creates a bottleneck for information, and slows down productivity. By allowing information to be accessible and shared throughout, you are fostering independence in your team and empower those with the initiative to act.

Behaviour over Experience

Old thinking valued experience as the be all end all, you had to be proven to be effective. However, when you hire for experience you’re hiring someone’s past, which might be all they can give you. If you focus on the behaviour, or as we call it in workforce development their employability skills, you can expect more, develop more, and invest more in your staff.

Empower results

Old thinking puts a lot of emphasis on punching the clock. The thinking put a lot of focus on how much time you put in between 9 to 5. But the question you need to ask yourself is what are you paying them for? Is it to be busy within their working hours or to produce results and meet outcomes? You can either give your staff the flexibility they need to deliver or give them a schedule to work, you likely cannot do both.

Work where the best work gets done

In line with the last section, Old thinking emphasizes sitting at your desk from 9-5, anything else isn’t really working. But, the essential point to consider is, what are you paying your staff for? It is to occupy a desk or to produce results and meet outcomes? If the conditions of the job will allow for the flexibility of working remotely or part-time from home offices, and people can produce better results outside the office, then why not? You can either give your staff the flexibility they need to deliver the best results or give them a mandatory location to work, you likely cannot do both.

Genuine honesty

Old thinking puts a lot of value on corporate jargon and buzzwords, often to pacify people’s needs for information without actually giving it to them. We often hide behind these efforts to pacify our employees out of some antiquated thoughts that employees are like mushrooms, they develop better when kept in the dark (often surrounded by bul….oney…..baloney). When in reality the best way to develop your team is to be genuine, transparent, and trust them with what they need to do their jobs the best they can.

Fail often

Old thinking really hates the idea of failing and wants to go to any length to avoid it. But failing is essential to growth. If you never try anything new, you are unlikely to fail…..and succeed, and grow, and innovate. But if you look for calculated ways to take risks then you are open to fail….and succeed, and grow, and innovate.

Be vulnerable

Old thinking embodies the omnificent leader who is to be feared and respected by all, and that might have worked for Julius Caesar, that is not how true leadership is. Real leadership and successful management are about having the confidence to laugh at yourself, make own your mistakes, say “I don’t know”, and ask others for help. A leader who can inspire people by being human and an equal to their staff will create a loyalty and work ethic that will surpass any threat, fear, or power that old thinking can muster up.

The Takeaway

No one wants to be managed, but we all want to be lead. A manager who follows the old thinking of management will always have workforce issues, limited innovation, and get satisfactory results. A leader who looks to inspire, empower, and develop their team will outpace, outshine, and outdo any manager every day of the week. Do you want to give your team a reason to stay? Give them the boss they never want to leave.

– Written by W. Coby Milne

Director of Roman 3 Operations

Improve Your Career Skill Development Teamwork

Why am I Intimidated by Networking?

Do I Really Have to Network?

Ok, so let me guess, you have been seeking a new job or trying for a promotion, however, you can’t catch a break. You have a great resume and cover letter, a good reputation from people who know you and you are skilled and ready for the next step…still, you can’t seem to capitalize on any opportunities. What are you doing wrong? Well, for starters, the main opportunity you are not truly capitalizing on is the fact that you have all of those essential things in place and you know you are ready, but do enough people realize that you are ready?

This is the whole idea behind networking, it is really about just making your skills and ambition known to others, which is where the intimidating part comes in; many of you feel like you are a shameless vacuum cleaner salesman who needs to go around and steer every conversation about how great and needed their product is (in case I lost you, the product is not a vacuum, it’s you), which turns people off and often makes a bad impression. This is true, no one likes to be around a pushy salesperson or talk to folks who are only there to sell you on something. People hate talking to others who are not being genuine and are only there to push forward their ulterior motive or personal agenda.

Another part that really intimidates people with networking is a lot simpler. Most of us don’t like talking to strangers. Maybe it’s because, like me, you grew up in the 80’s with ‘Stranger Danger’, or maybe you simply have an introverted side and it just takes a lot out of you to meet and chat with those you really don’t know.

Networking Doesn’t Have to be Complicated

So, do you need to be an extraverted, natural salesman to network? No, not at all, networking is traditionally thought of as going to formal events and mingling and chatting with strangers, exchanging business cards, making small talk and looking for ways to humbly brag. Now, I will admit as someone who does this a fair amount, this is both intimidating and exhausting. In the work I do, I spend a lot time “schmoozing”, which is the part I like the least even though there are those rare times I meet someone who I really click with and who gives me new ideas and viewpoints. Is it my most meaningful form of networking? No, not even a little.

The most meaningful networking approach for me revolves around two simple, yet impactful, strategies; looking for information or looking to help.

There is a professional speaker and author named Michael Goldberg, (here is link to his TEDX talk), who is an expert on networking and he has a great definition for it: “A proactive approach to meet people to learn with the prospect of helping them” – Michael Goldberg

Personally, I like this definition of networking because it is not suppose to be about convincing people to hire you, buy from you, refer you, or listen to your ideas. Nor is it meant to be an intimidating and overwhelming process; it should be about learning and helping.

How to Comfortably and Effectively Network

The trick to the formal networking events is to have a reason to network, a purpose for the conversations. When I do the “schmoozing” the only real benefit I get out of it is that people see my face, maybe learn my name, and hopeful share contact info. The main payoff is that if I follow up with the new person I met, I have a starting point to the conversation where I can reference where we met. However that follow-up contact (phone or email) is where the real networking begins. Normally when I reach out to people to follow up it is because I am trying to get information, learn something or look for a way to help. Oddly enough, my follow up from the schmoozing is only marginally more effective than when I cold call someone to get information or look to help. That could mean one of three things; either I am a bad conversationalist, a relentless cold caller, or the real impact of networking is looking to do something with or for the person I met. For my own self-esteem, let’s hope the later is true.

The key is to network with intention, not just at schmoozing events but with everyone you come in contact with while going about your everyday. Always look for any reason to reach out to someone new with a purpose whether it is at work to contact a new vendor, service provider, government employee or community member, or even if it is chatting with another parent at your kid’s basketball game. It is important to have a reason to look for information or to help; this will give you the purpose to contact them.

Keep in mind; it is really only by a continued relationship that you start to build a network. Only by working with people, following through on your commitments, showing your passions and dedication and providing the give and take that is essential to all successful relationships will a new person actually become part of your network. Then you begin to capitalize on your skills and ambition plus build the reputation you need to get to where you want to go. The old adage, “It’s not what you do, it’s who you know” is not accurate. A more fitting adage is, “It’s not who you know, it’s who knows you.” This is how you start to make a difference and build up your reputation. There is no sense being ambitious and passionate at something if you are only working with and preaching to the converted. Remember, an effective way that networking can make a huge difference in looking for information or looking to help is with volunteering. I wrote an earlier article about on LinkedIn this titled: Volunteering is Your Career Marketing Plan. Check it out for more depth on this.

The Takeaway

Networking isn’t just about the intimidating schmoozing events, it is about the conversations you have with people and the connections that you make as you are trying to look for information or to help. This is how you show individuals, ideally lots of people, your skills and ambition. This is how you build a network that will capitalize on those skills and ambition. Events are an okay place to start, but it is about the follow-up and the actual work you will do with people that makes for effective networking. So if you are looking to be less intimidated by networking, you just need to have a reason to reach out to people who are outside your existing network and find ways to learn from them or to help them. After that, your skills and ambition will take over and you will create the reputation you deserve and develop the network to match.

Employee Engagement Human Resources Skill Development

Are Your Efforts Creating Empowerment or Dependence?

So you are looking to better a situation

There are many, many people out there who commit either their free time or career or both to helping others. These are the altruistic people who are determined to make whatever situation they are passionate about better for all involved. I have seen these people throughout my career, from my days working with children with disabilities, to my work in the non-profit sector, to my more recent role in economic development. In fact, I am someone who is passionate about helping others and improving the lives of everyone in the communities where I live and serve. Often one of the side effects of those who work in roles to make positive change and help others is professional burn out. People who are committed to improving the lives of others often do it at the expense of their own. It’s a kind of the double-edged sword of altruism. The sad reality is, there is always more need than time, resources, and people to provide it. This is often the case because we look to do things for people in the short term to support them, causing the habit of continuing to do things for them, creating a dependence from them, and a never ending need to help them. This is where dependence starts to stack up and become never ending. And thus professional burn out.

Teaching people to fish

It makes sense that when we want to help people, we do things for them. It is a direct line of cause and effect. Someone is in need of help, so we do something for him or her that will help, simple. The problem becomes when we are always doing things for people, and not with people. This takes me back to early in my career when I was working with children with disabilities. I worked with a lot of well meaning people who would do things like typing up notes for students with weak fine motor skills, which seems like the nice and helpful thing to do. The student has trouble typing, so you type for them…simple. The problem with helping them in this fashion is that you are creating dependence. The proper thing, though it appears less nice, is to give the students a portion that they are responsible to do, and you take a portion that you are responsible for. Then over time you adjust the potion to give them more and more, and hopefully one day all. This is about creating independence. In a similar path, in community and in economic development when there are people, businesses, and organizations that require support and assistance the nice and helpful thing to do to take their problems and do the work that they require to be successful. Although, the proper thing, though it appears less nice, is to build resources that will give those in need the tools and supplies needed to support themselves. All of this is really just the practical application of the old adage: Give a man a fish, and you feed him for a day. Teach a man to fish, and you feed him for a lifetime.

If you take all of these words of wisdom, approaches, and advice and you boil everything down to its basic core, what you are talking about is empowerment. This is a term I use on a daily basis and have for many years. From education, to career and workforce development, to community and economic development, everything is about truly empowering others. If you create the interventions and resources that people need to lift them up in their time of need, give and teach them to use the tools and supports that will improve their situation, share the workload with them so they are gradually taking on more responsibility, then you will watch them be successful on their own. Its nothing fancy or complicated.

Empowerment is universal, but so is dependence

There are really very few situations where empowerment is not an ideal method to support others. It is the foundation of good education, human resources, community work, economic growth and healthcare, just to name a few. However, we sometimes get caught up in the short-term solution and look to create temporary solutions that end up creating dependence. We see this all of the time when we unintentionally sacrifice what is right for what is easy. This can look as simple and common as not properly training our pets to greet people at the door when they are young and then we need to isolate them or pick them up when we have company arrive. This can also be as large and complicated as when a community becomes dependent on a single industry or large business. If the majority of their employment opportunities are tied to a single employer, without diversifying, the community ends up in a critical situation if that employer were to shut its doors. Large or small, inconsequential or critical, it doesn’t matter, creating dependence is nothing short of setting yourself up to fail.

The Key to Empowerment: Sustainability

What you are doing when you look at empowering others is you are playing the long game to a sustainable solution. Your efforts are geared toward not only the short term need, but the long term benefit of your efforts being an intervention, not creating a permanent and ongoing job or role that will always need to be filled. This is why in my career I have always defaulted to the majority of my efforts being in resource development. Spend the time, effort, and money to create something that will be able to wean someone’s dependence off you, and that can be used over and over by others who require the same support. This is why in my student support role I would create guides and games to strengthen things like typing skills in my students. In career development, I would design progressive experiential learning processes to strengthen skill in communication and independent job search. In economic development, I would focus on processes and information that would support the independence of entrepreneurs. Creating sustainable interventions is critical to building up and empowering those you serve.

The Takeaway

One of the hardest things to do is to not come to someone’s aid when they need you. It appears cold and callous to then help them with a plan to limit your help over time and to give them tools that they need to do it for themselves. However, messaging and methods of delivery aside, it is critical to look at help and support from a long term, sustainable approach. Just like in parenting, we need to do what is right, not what is easy and be focused on what is the best thing for the future. Doing this will truly help by providing support and encouragement while they become empowered to do more and more things for themselves. Otherwise we will metaphorically and literally have them living in our basement until they are old and grey.